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Pay application and retainage calculator for subcontractors

Load your schedule of values and Retaintally builds the G702/G703-style application for payment — continuation sheet, summary lines 1–9, retainage on work and stored materials, change orders and current payment due — exact to the cent, in your browser; nothing is uploaded.

🔒 Nothing uploaded🏗 G702/G703-style🧮 Exact to the cent🆓 Free, no signup

See pricing — unlock Pro when you need more →

Waiting on retainage from finished jobs? Track it free: what's still held on every job, and which releases are past due.

How it works

  1. Load your schedule of values — or use the template or the sample.
  2. Set retainage and line 7 (previous certificates) from your last approved application.
  3. Print or export the summary and continuation sheet and send it with your GC's required forms.

Why Retaintally

For subcontractors and small GCs who bill monthly against a schedule of values. Load the schedule of values you already keep in Excel and Retaintally builds the application for payment: the continuation sheet (G703-style columns A–I) and the summary (G702-style lines 1–9), with retainage on work and on stored materials, cross-checked to the cent.

Your schedule of values

Drop the SOV from Excel or your accounting export: scheduled value, previous, this period and stored materials — or a % complete column.

Retainage done right

Separate rates for completed work and stored materials, per-line overrides, and a retainage release that can't exceed what's held.

Change orders

Mark CO lines and they roll into line 2, net change by change orders — deducts included.

Summary ties to detail

Lines 4 and 5 are summed from the continuation sheet, so the summary and the detail always agree.

Checks before you send

Lines over 100%, billing on $0 lines, negative periods, duplicates, finished lines still holding retainage and a negative payment due.

Next month in one click

Pro rolls this application forward: "from previous" becomes D + E, stored materials carry over, this period is blank.

Simple pricing

Free for the full summary and every check. Pro for every line, every what-if and the exports.

Free

$0
  • Any size of schedule of values
  • The full summary, lines 1–9, and every check
  • 3 what-ifs and 5 lines shown, print with a footer
  • No signup, nothing uploaded
Try it with sample data

7-day pass

$7 once
  • 7 days of Pro, no subscription
  • Every line on screen and in print
  • Every retainage what-if
  • Excel workbook, continuation CSV and next-period roll-forward
Get 7-day pass

Pro Monthly

$9/month
  • Everything in Pro
  • One pay app a month, every job
  • All exports
  • Cancel anytime
Go Pro

Pro Yearly Best value

$49/year
  • Everything in Pro
  • Every billing cycle this year
  • Costs less than 6 months of monthly
Go Pro yearly

One price per user — your GC doesn't need anything. Prices in USD. Secure checkout by Polar, our merchant of record (its checkout shows our seller name, Launchtools). Sales tax is added at checkout in the US, Canada and India; elsewhere VAT/GST is included. Already bought? Enter your license key.

Tools & guides

FAQ

Is my data uploaded?

No. Your files are read by JavaScript in your browser tab and never sent to us or anyone else. Schedules of values aren't stored, so closing the tab clears them. Your retainage rates can be saved in this browser if you ask; your company and project names never are.

Is this the official AIA G702 and G703?

No. AIA® Documents G702® and G703® are copyrighted forms sold by the American Institute of Architects. Retaintally produces a worksheet with the same widely used column and line structure so you can work out and check the numbers. If your GC or owner requires the licensed AIA documents or their own form, copy the figures onto that.

How is retainage worked out?

Per line: the work rate × (from previous + this period) plus the stored-materials rate × materials presently stored, each rounded to the cent. Line 5 is the sum of those lines, so it always ties to column I. A per-line retainage % overrides both rates for that line.

What goes on line 7, less previous certificates?

The total of all payments certified on earlier applications — take it from your last approved pay app. If you leave it blank, Retaintally estimates it as previous work minus retainage at your rates, and flags that it's an estimate.

How do change orders work?

Give change-order lines a type of co (or an item like CO-01). Their scheduled values add up to line 2, net change by change orders, and are billed like any other line. A deduct change order can have a negative value.

Can I bill from % complete?

Yes. Include a % complete column (to date, work only) and leave this period blank: this period = scheduled value × % complete − from previous.

What's free?

The full summary (lines 1–9), every check and warning, 3 retainage what-ifs and the first 5 lines of the continuation sheet on screen and in print (with a footer), for any size of schedule. Pro shows every line and what-if and adds the Excel workbook, the continuation CSV, the next-period roll-forward and a text summary.

Can I see the retainage owed to me across all my jobs?

Retaintally works one pay application at a time. For every job at once, use the free retainage tracker page: paste one line per job and it shows what's still held, what's past due and when each release is due. Nothing is uploaded or saved.

My scope is finished but the GC is still holding my retainage. What can I do?

Check what your subcontract says triggers the release, ask whether a partial or line-item release is possible for completed work, and bill it on a retainage-only or final application. Retaintally flags lines that are 100% complete with retainage still held, and a release you enter comes off line 5, capped at what's held. Many states set release deadlines, especially on public work. This is general information, not legal advice.

Is this legal or accounting advice?

No. Retaintally does the arithmetic on the figures you enter. Retainage limits and release rules come from your contract and, on many jobs, state prompt-payment law.