Stored Materials on a Subcontractor Pay Application
Column F of a G703-style continuation sheet, materials presently stored, is how you bill for materials that have been delivered to the site (or to storage your contract allows) but are not installed yet. The amount in F must not also be in column D or E — that would bill the same material twice.
Why it matters on a subcontractor pay app
Framing, drywall, ceiling tile and similar trades often have material on site for weeks before it is hung or installed. Column F lets you bill the stored amount this period; the labor on that material is billed later, in column E, when the work is done.
Worked example (the sample)
The fictional sample (application 4, a drywall and framing sub on a medical office job) has stored materials on three lines:
| 3 — Metal stud framing | $4,200.00 |
| 4 — Drywall hang | $6,500.00 |
| 6 — Acoustical ceilings | $12,360.00 |
| Column F total | $23,060.00 |
|---|---|
| Line 5b, retainage on stored materials at 10% | $2,306.00 |
Line 4 (total completed and stored to date) already includes this column F amount, because column G is D + E + F. Retainage on stored materials is separate from retainage on completed work: line 5b = the stored rate × column F. In the sample both rates are 10%, so 5b is $2,306.00. Your contract may use a different stored-materials rate — set it in the calculator and the 5b figure updates.
When the materials are installed
Move the installed value out of column F and into column E (work completed this period). Column F should only be what is still sitting uninstalled. Retaintally will not accept a negative stored amount: it skips that row and warns you, because installed materials belong in work completed, not as a negative in F.
Next month
The next-period export sets column D to this application's D + E, clears column E, and carries column F forward as it was. Only you know what was installed after the period ended, so you have to update F (and move the installed portion into E) before you submit the next application.
What to check in the contract
Some contracts do not pay for stored materials at all, or only on approved lines, or only with bills of lading, proof of insurance, or photos. Off-site storage is often treated more strictly than material on site. This page is general information, not legal or contract advice — use the billing rules in your subcontract.
Load the sample to see column F and line 5b filled in, or start from the schedule-of-values template.
Last reviewed 2026-11-04. General information, not legal or accounting advice.